Settings > Trust Account tab
Most of automation is set up here:
Payment Method – Electronic Transfer: each transaction record contains the method of payment. When transactions are recorded automatically, this method will be entered to each record. Since most of these transactions will be electronic, we recommend ‘Electronic Transfer’.
Default job name – when jobs will be set up automatically (e.g. when a refund arrives but no job was found), it will receive this name.
Advance Payment Reference Prefix – this will be an automatic proposition for any Advance repayment transfers. This will appear on form TA03 and you can change it there. This will be followed by References Date Format in format specified later.
Fees Payment Reference Prefix – this will be entered as default transfer description for your Fees claim – you can change it for each transfer. This will be followed by References Date Format specified later.
ABA Payment Reference Prefix – this is a default proposition of what should appear on your statement in the transfer that disburses monies to Clients, prepared through the ABA file. This will appear on form TA03 and you can change it there.
References Date Format – this is format of date that will appear on your transfer descriptions. We recommend keeping it short (yyMMdd) and unique to each day. It will always use date and time of opening the form. This will appear on form TA03 and you can change it there.
- yy – year in two-digit format, e.g. for 2016, it will show 16
- yyyy – year in four-digit format
- MM – month in two-digit format, e.g for May it will show 05
- MMM – month in three-character format, e.g. for September it will show Sep
- dd – day in two-digit format, e.g. for 2nd of May it will show 02
- HH – hour in two-digit 24 hours format, e.g. 9am will be 09 and 9pm will be 21
- mm – minute in two-digit format.
- ss – second in two-digit format.
Trust Account Name – name of the owner of the account. It will be used to verify the ABA file.
Trust Account ABA identifier – used in ABA files. Please contact your bank to receive one.
- CBA uses 301500
- NAB does not care, you can use 123456
Trust Account Bank Code – used in ABA files. Please contact your bank to obtain the code.
- Commonwealth Bank: CBA
- NAB: NAB
- ANZ: ANZ
- Westpac: WBC
- please send us codes of other banks so we can update this guide.
Default export PDF path – path to the folder where all your reports will be exported. Please make sure all users have access to this folder.
Default path for ELS files – initial folder on selecting file to import. Saves time to pick the right one. You can browse other folders in the selection form.
Produce balancing file – some banks require balancing file, some non-balancing. This is a technical issue and files in incorrect format will not be accepted. Ask your bank.
Add Job ID to ABA file – transfer description that your Client will see on their statement will contain the job name. You may add Job ID to it, so you can find the job faster in case of any queries.
ELS File Extension – this will be a filter for the file selection window, when you select the EFT Report to import. Most software providers name the file ‘RPTRSxxxx.xxx’ so using the filter ‘RPTRS*.*’ will show all these files.